Invoicing and e-invoice requirements

From 1 April 2019 Swedish law regulates all purchases within the public sector are to be invoiced by an electronic invoice (e-invoice). Electronic invoices are created, sent and received in electronic format (e-invoicing). Please note that invoices in PDF-format does not fulfill the requirements and are not regarded as an e-invoice.

Two ways to send an e-invoice to us

1. With PEPPOL

Electronic invoices can be sent by the PEPPOL network.

The PEPPOL address to Stockholm University of the Arts is 0007:2021006560

We can receive invoices in PEPPOL BIS Billing 3.0 format.

For more information on e-invoicing, visit websites www.digg.se or www.sfti.se.

2. By supplier invoice portal

If you, or your company, are not able to create an electronic invoice in your financial accounting system, we provide, free of charge, a supplier invoice portal. All you need to do is to create an account in this portal. You can register and send your electronic invoices from the portal. You do not need to download any software. In the portal you will also find our requirements on details in invoices.

To supplier invoice portal

Paper invoice

We prefer it you send us e-invoices. If you or your company have an old agreement with us that do not require an e-invoice, you can still send us a paper invoice. Our invoice address is in that case:

Stockholm University of the Arts
Ecit202100656001 (+ reference, see below)
Box 7016
831 07 Östersund
Sweden

Please note that reminders are not to be sent to this address. Reminder address is found under heading "Invoice reminder" below.

Reference on invoice

All invoices must come with a byers reference. Each employee at the Stockholm University of the Arts have their own invoicing reference (for example NILAND for Nils Andersson). The employee must leave his or her reference when placing an order. This reference will help processing the invoice within our organization and the processing time will be quicker.

Additional invoice information

All invoices must include following details:

suppliers name, address, organization number/VAT number,
bank account or other payment information,
invoice number,
invoice date,
due date, 30 days net payment term,
total invoice amount,
VAT amount and VAT rate and
the price of ordered goods/services.

Invoice reminder

The address for invoice reminders is:

Stockholm University of the Arts
Box 24045
104 50 Stockholm
Sweden

Payment information for Stockholm University of the Arts

Organisation no: 202100-6560
VAT: SE202100656001
Bankgiro: 792-5274
GLN: 7300009072118
IBAN: SE16 1200 0000 0128 1010 8153
SWIFT: DABASESX